Sound familiar?
Three moments every TF operator knows.
Most sites are run well. It's the records that let people down, and they pick the worst possible time to do it.
The night before
"The verifier is here at 9. Where's the waste certificate from March?"
You know the collection happened. The certificate went to someone's inbox. The folder has a gap where it should be, and a gap is a finding.
With TFReady: every certificate is tagged to its clause the day it arrives, and the audit pack prints in order.
The handover
"I've just been made Nominated Delegate. I inherited a folder and no idea what's due."
The last delegate kept it all in their head. Now the manual review date, the AP certificates and the pest schedule are your problem, and nothing tells you when.
With TFReady: open the dashboard and see what's current, what's due and what's missing, on day one.
The first application
"We want our own TF so we stop paying devanning fees. Where do we even start?"
The MPI template is 30-odd pages of clauses. You need an operating manual, trained people and a site that meets the standard, before anyone will look at it.
With TFReady: a readiness checklist, a manual wizard on the MPI template, and an application pack as one PDF.
Why it matters
Every record you can't find in time is a finding.
A verifier doesn't mark you down for keeping paper. They mark you down for the certificate you couldn't produce while they waited, the manual review that slipped a month, the AP training that expired while nobody was looking. The record was probably in the folder. It just wasn't in your hand.
Findings decide how often MPI comes back. Verification is performance-based: sites with good results are visited less often, sites with poor results are visited more often, and every visit is charged by the hour.
Example at about $1,000 a visit. MPI charges $155.50 an hour plus travel (excl GST), and a visit with reporting often runs past $1,000. Your intervals depend on your site's biosecurity profile.
What the invoice doesn't show
- Your team's time. Pulling folders, chasing certificates and walking the verifier around, at every extra visit.
- Corrective actions. Each finding means a CAP to write, fix and close before the next visit.
- Risk to your approval. Keep falling short and your TF status is on the line, and so is your ability to receive uncleared goods.
Going from yearly visits to quarterly adds about $3,000 a year in MPI charges alone. Essentials costs $490, less than half of one visit.
TFReady helps you stay on top of your records. It doesn't guarantee a result. How often MPI visits, and what they find, depends on how your site is run, and MPI decides.
What it does
The verifier works through your manual clause by clause. So does TFReady.
Every record sits under the clause the verifier will ask about, so the audit pack comes out in their order, not yours. Anything with a date gets a reminder, and the right person gets it.
Organised by clause
Every section of the MPI TF manual template has a place. Each one shows green, amber or red, so you know where you stand at a glance.
Containers and BACCs
Snap the BACC on your phone and tag it to the container. Get the 48-hour Container Checks Portal reminder before it's late.
Reminders that turn up
Waste collections, pest inspections, certificate expiries and manual reviews. TFReady emails the right person before they're due.
Visitor sign-in tablet
Visitors read your induction and TF declaration, then sign in and out. Times are recorded automatically.
A manual that keeps itself current
Change a delegate, an AP or a provider once. The manual updates and the amendment register writes itself.
Corrective actions that stick
A CAP can't close until it sets up a lasting control, like a reminder or a checklist, so the same finding is less likely to come back.
Training register
TFO and AP certificates with expiry dates, toolbox talks and inductions, all signed by a named person.
Audit pack in one click
Your records, certificates and registers in the order of the manual, as one PDF. No more pulling folders off the shelf the night before.
Unlimited users and containers
Add every delegate, AP and staff member. Log every container. The price is per site and never changes with volume.
Two ways in
Your next verification, or your first application.
Existing sites switch over and keep the old folder on the shelf. New applicants work through the MPI template step by step, so gaps show up before the application goes in, not in MPI's reply.
Existing TFs
Go digital at your own pace
- Upload your current TF manual.
- Load your TFO and AP certificates.
- Snap and tag the last two years of records with your phone.
- Go live, and close your paper books with a signed "Continued in TFReady from" note.
Short on time? We can do the conversion for you as a paid setup service, usually $500–1,500 depending on the site, with the timing agreed in your quote.
New applicants
Get your application together
- Work through the site readiness checklist.
- Build your manual with a wizard based on the MPI template.
- Export your application pack as one PDF to check and submit.
TFReady helps you prepare. MPI decides whether a facility is approved.
Questions operators ask
Straight answers.
Is TFReady approved or endorsed by MPI?
No. TFReady is an independent service and has no connection with the Ministry for Primary Industries. MPI accepts paper or digital records as long as you can produce them on request. We help you keep them in order; MPI decides whether your site complies.
Will it get me fewer verification visits?
We can't promise that, and you should be wary of anyone who does. Verification frequency depends on how your site performs and on your biosecurity profile, and MPI decides both. What TFReady does is make lapsed dates and missing records far less likely, and those are the most common findings.
Do I have to move everything off paper?
No. Many sites keep their old paper books, close them off with a dated note, and run everything new in TFReady. You need to keep records for at least two years, so the old folder stays on the shelf until it ages out.
The folder on the shelf isn't the problem. The problem is relying on it. Paper can't tell you a waste collection is overdue or an AP certificate expires next month, and it can't find the March certificate while the verifier waits. TFReady does those three things from the day you switch, whatever is still in the old folder. If you'd rather not keep two systems, our setup service can photograph and tag the last two years for you.
What does the setup service include?
We load your manual, certificates and the last two years of records, set your reminder dates and walk your delegates through the first week. We agree the scope and timing with you in a fixed quote before we start. It's priced separately, usually $500–1,500 depending on the size of the site.
Where is my data stored, and who can see it?
Data is stored in Sydney, Australia, with daily offsite backups. Only the users you add can see your site. Nothing is shared with MPI unless you generate an audit pack or an auditor link yourself. Your records stay yours, and you can export them at any time.
Is my data backed up?
Yes. Everything is backed up every night, with a copy kept offsite in a separate location. You can also export all of your records and files yourself at any time, so you're never relying on us alone.
What happens if I stop subscribing?
You can export your records and audit pack before your subscription ends. We keep your site archived for the two-year record-keeping period in case you need it, then delete it.
How is this different from MyTF?
MyTF is organised around shipments and documents and charges per user. TFReady is organised around the clauses of your manual, covers daily site operations like visitor sign-in and waste and pest registers, and has unlimited users and containers on every plan.
Still got a question? Ask us, and an accredited TFO will get back to you.
Who's behind it
Built by a TFO, for TFOs.
We've kept TF records and sat through MPI verifications ourselves. We know the moment: the verifier asks for one certificate, and you're digging through a folder while they wait.
TFReady is how we'd want it done. Every record filed under its clause, on your phone, with a reminder before anything lapses.
- Accredited Transitional Facility OperatorCurrent MPI TFO accreditation and hands-on experience of TF verifications.
- Made in New ZealandBuilt in Auckland for NZ TFs, from MPI's public standard and manual template. Not made or endorsed by MPI.
Join the waitlist
See where your site stands before the verifier does.
Join the waitlist and we'll email you the free TF audit-readiness checklist. The 10 founding places are offered to the waitlist first, in the order people join. If your site doesn't qualify for one, you're first in line for a free trial when we launch. One or two emails a month at most.
- 28 checks across nine areas of a TF, from approval and the manual to containers, waste and visitors
- The dates that lapse most often, and how often to check them
- A quick self-score so you know where to start
You're on the list.
Thanks, . Your checklist is on its way to . If it isn’t there in a few minutes, check your spam folder. Founding places are offered in sign-up order. If your site doesn't qualify, you'll be first in line for a free trial at launch. We'll contact you before then.
Questions? hello@tfready.co.nz